Terms & Conditions

Terms & Conditions for Authentic Shapes Retreats


1. Company Description

Authentic Shapes focuses on retreats, coaching, workshops, and breathwork sessions within the field of personal development. KVK: 69119244

2. Definitions

Cindy de Vogel, the owner of Authentic Shapes, is referred to as the Contractor. The client using these services is referred to as the Client. The Agreement includes all arrangements, written or verbal, between the Client and Contractor regarding the services provided.

3. Booking and Payment

Payment is processed via the Plug-and-Pay system. To reserve a spot for a retreat, a non-refundable deposit of €500 is required. The remaining balance must be paid within 30 days. Retreat payments are non-refundable. However, a €500 voucher can be provided for a future retreat, subject to availability.
Upon registration, an intake form will be sent via email. A detailed program overview will be sent four weeks before the retreat.
Late or non-payment results in default status, and the Contractor reserves the right to cancel participation immediately. The Client is liable for any statutory interest and collection costs incurred.

4. Cancellation Policies

All retreat, workshop, and breathwork payments are non-refundable. If any portion of the retreat is not attended, no refunds will be issued. Cancellations must be submitted via email to hello@authenticshapes.com.

5. Cancellation by the Organizers

In the unlikely event that the retreat must be canceled due to unforeseen circumstances—such as insufficient registrations, illness of facilitators, or any other reason beyond our control—we will refund 100% of the retreat fee. However, we are not responsible for additional costs such as flights, transportation, accommodation outside the retreat, or other personal expenses. We strongly recommend purchasing travel insurance to cover any unexpected changes.

6. Liability

The Contractor is not liable for damages arising from services provided.
The Client remains responsible for decisions made during or after participation in any session.
The Contractor is not responsible for personal progress or outcomes resulting from coaching, breathwork, or retreats.
Breathwork is a supportive method; the Client is fully responsible for their own mental and physical well-being.

7. Price Inclusions & Exclusions

The retreat is all-inclusive except for:
Transportation costs
1:1 bodywork sessions
Additional personal expenses (visa fees, personal insurance, extra meals, etc.)
The Contractor reserves the right to adjust prices before full payment. Once paid, no surcharges apply unless modifications are made after booking.

8. Force Majeure (Circumstances Beyond Our Control)

Authentic Shapes is not responsible for cancellations or losses due to force majeure, including but not limited to war, riots, natural disasters, epidemics, pandemics, industrial disputes, or severe weather conditions. We reserve the right to modify or cancel services due to such unforeseen events.

9. Health & Safety

Clients must disclose any medical conditions, dietary needs, or special requirements upon booking.
Breathwork is not suitable for individuals with cardiovascular issues, high blood pressure, major medical conditions, or a history of aneurysms.
Pregnant women should seek medical approval before participating.
Cindy de Vogel and co-facilitators are not liable for any health consequences.
Clients should have adequate travel insurance.

10. Participants’ Responsibility

Participation is voluntary. Clients are responsible for their own well-being.
The Contractor may refuse participation if there are health or safety concerns—no refund will be issued in such cases.

11. Audio/Video Recordings

No video recording is allowed during ceremonies.
Audio recordings may be permitted only with prior consent.
Photos/videos may be taken for promotional purposes. By agreeing to these terms, Clients consent to their use on social media and the website.

12. Online Services Disclaimer

For online sessions, Authentic Shapes is not liable for technical issues. The Client is responsible for ensuring a stable internet connection and appropriate equipment.

13. Data Privacy

Personal data is processed in compliance with data protection laws and will not be shared with third parties without consent.

14. Jurisdiction

These terms are governed by the laws of the Netherlands. Any disputes will be handled by the courts in Rotterdam.

15. Agreement

By booking and participating in a retreat with Authentic Shapes, the Client agrees to these terms and conditions.
For any questions, contact hello@authenticshapes.com.